Documents & Forms

Update as of June 29, 2012: Please note that we are switching to a monthly handling fee payment cycle. Although policy and procedure documents below still ask for payment within 14 days, you may now wait until you receive your monthly statement to send in one check for the last month’s invoices.

For New Agencies
Partner Application – to print and handwrite
Partner Application – to fill out electronically
Food Bank Publication of Agency Information Policy – also posted here.

For All Agencies
Handling and Delivery Fee Breakdown
Change of Information Form
9 Point Agency Agreement – Revised agreement for 2013 to be completed when you are monitored

For Fixed-Site Pantries and On-site Feeding Programs
Pantry Policies and Procedures
Pantry Policies and Procedures (Spanish)
Food Storage Site Inspection Tips
Sample Temperature Log
Online Ordering Procedure
Revised Plan for USDA Commodities – How you can let us know that you’re interested in USDA
TEFAP Income Guidelines for 2013
Full-page TEFAP Release – Edit to include your agency name
Distribution Log (TEFAP compatible) – Thanks to Emma at Access of West Michigan for getting this vertically-oriented, paper-saving version approved by the MDE!

For All Other Programs
Sample Distribution Log

For Mobile Pantries
Mobile Pantry Policies and Procedures
Mobile Pantry Scheduling Form
Mobile Pantry Feedback Form
NEW: New Mobile Pantry Hosts FAQ

For Agencies Distributing Federal Commodities
Front line staff must receive civil rights training annually.
“And Justice For All” poster should be prominently displayed
Civil Rights Training Q&A
FNS 113-1 from www.fns.usda.gov